President: Stephanie Marquez

Vice President: Miriam Dunbar

Miriam moved to Mancos in 2018 after living in Alaska for forty years. There she was a school librarian, children’s librarian and library director at a small public library. She joined the Library Board a few months after moving here, as libraries are dear to her heart. She is also a member of the Mancos Friends of the Library. Through that group she sorts books donated to the library. After the library takes the ones they want, she decide which of the remaining books should be kept for our Friends’ book sales. All the proceeds of these sales are used for projects, programs, and equipment for the Mancos Public Library.

Secretary: Angela Sayler

Angela has lived in Mancos for 8 years and is an accountant by day and a book nerd 24/7. Growing up with a single mom, the library has been her babysitter and friends since the late 1900s. She is always searching for a library when traveling and gets really excited when she finds them. Libraries are a crucial part of any town or city and provide safe spaces for all. In her spare time, she is reading a book, teaching Zumba, hiking, camping, and involving herself in the community in all aspects.

Treasurer: Steven Kennedy

Trustee: Connie Fox

When Connie retired, she returned to Colorado 10 years ago to be near her baby grandsons. The Mancos Library has enriched lives in almost endless ways: 1000 books before age one, Story Time, book clubs, book sales, inter-library loans, tech help, DVD movies, not to mention becoming friends with kindred spirits. Cheers for the Mancos Public Library!

Trustee: Chris Robert

Mancos Public Library Board of Trustee meetings happen monthly on the last Thursday of each month at 5:30 PM in the library meeting room (unless otherwise stated).

The minutes of any Library Board Meeting are available upon request. Please keep in mind that minutes are approved at the following meeting and therefore are subject to change before final approval. Please submit minutes requests to director@mancoslibrary.org.

BY-LAWS

BOARD OF TRUSTEES

MANCOS LIBRARY DISTRICT

ARTICLE I.      NAME AND PURPOSE

1. The name of this organization is the Mancos Library District. The Mancos Library District shall be governed by its Board of Trustees, and these by-laws are intended to be the guiding document for the Mancos Library District Board of Trustees.  The organization is created pursuant to the terms of the Colorado Library Law, Colorado Revised Statutes 24-90-101 et seq.

2. The Mancos Library District is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations described under section 501(c)(3) Internal Revenue Code, or corresponding section of any future federal tax code.

3. The Mancos Library District specifically works to serve all members and visitors of the Mancos community in a setting free of discrimination.

The Needs We Meet:

• Provide information resources.

• Support lifelong learning.

• Offer materials and programs for pleasure and entertainment.

• Nurture artistic creativity and literacy.

• Support in developing research skills.

• Provide a community meeting place.

How We Meet the Needs:

• Knowledgeable and courteous staff.

• Deep, broad, and current collections.

• Dynamic, well-rounded programs.

• Current technology and facility.

• Spacious, well-lit and comfortable library.

ARTICLE II.      MEMBERSHIP

1. The membership of the Board of Trustees shall be composed of not fewer   

than five (5) nor more than seven (7) trustees appointed in the manner set forth in C.R.S. 24-90-108.  Trustees shall be residents of the library district, and shall be proposed to be appointed to the Board of Trustees by a majority vote of standing board members.  Proposed Trustee appointments shall be submitted for ratification to the Mancos Town Board and to the RE-6 School Board, as required by C.R.S. 24-90-108.

2. Appointees to the Board of Trustees shall serve a three (3) year term of office. A Trustee who is appointed to complete an un-expired term may seek re-appointment to one or more successive terms, provided that no Trustee shall serve more than twelve (12) years.

3. If a vacancy should occur on the Board of Trustees due to a Trustee’s   

completion of term(s), inability to serve, resignation, removal, or resident relocation from the library district, the vacancy shall be filled according to the established “Board of Trustees Nomination and Selection Policy”.  

4. A newly appointed Trustee shall begin service on the Board of Trustees 

immediately upon appointment and that Trustee’s term for future purposes shall date from the month of the appointment.  A newly appointed Trustee’s term shall end on the date of the board meeting three (3) years after the Trustee’s term is deemed to have begun.

2.5  A Trustee shall not receive a salary or other compensation for services as a 

Trustee, but necessary and approved travel and associated subsistence expenses actually incurred may be paid from public library funds, at the discretion of the Board of Trustees.

2.6  A Trustee may be removed by a majority vote of the Board of Trustees, upon 

      a showing of good cause, including but not limited to:

a)  Missing three (3) consecutive meetings without good or reasonable 

    excuse;

b)  Engaging in activities contrary to the best interests of the library or the

  Board of Trustees.

ARTICLE III.      POWERS AND DUTIES

3.1  The Board of Trustees shall have those  powers and duties set forth in C.R.S.

      24-90-109, and such other powers and duties as may be permitted by 

      Colorado law.

ARTICLE IV.      OFFICERS

4.1  The officers of the board shall be the president, vice-president, secretary, 

      treasurer, and such other officers as the board may deem necessary.

4.2  Officers shall be elected from the board of trustees at the regular meeting of 

      the board in January, or at such other meeting as may be designated for that 

      purpose.  The term of office shall expire on December 31 of each year.  No 

      Trustee may serve in the same office for more than six (6) consecutive years.

4.3  PRESIDENT:  The president shall preside at all meetings of the board, 

       appoint members of committees, and perform such other duties as may be 

        assigned by the board.  Checks shall be signed by the treasurer or such other 

      board members as the president shall designate.

4.4  VICE-PRESIDENT:  The vice-president shall perform the duties of the   

      president in the absence or disability of the president, and shall perform

      such other duties as may be assigned by the board.

4.5  SECRETARY:  The secretary shall keep a true and accurate record of the 

      business of the board, shall take and prepare minutes of board meetings, and

      shall perform such other duties as may be assigned by the board.

4.6  TREASURER:  The treasurer shall keep and maintain the financial records of 

      the board, shall work with the director in the preparation of an annual budget,

      and shall perform such other duties as may be assigned by the board.

ARTICLE V.      MEETINGS

5.1  Regular meetings of the board shall be held each month, at a time and place 

      designated by the board.

5.2  The annual meeting, which shall be for the purpose of the election of

      officers to the board, shall be held at the time and place of the regular 

      meeting in the month of January each year, or at such other time and place as

      the board may designate.

5.3  Special meetings may be called by the president or at the request of a 

      majority of the members of the board.  All members shall be notified at least 

      forty-eight (48) hours in advance of a special meeting.

5.4  Full and timely public notice shall be given prior to all meetings called 

      pursuant to Article V of these By-Laws.  All meetings called pursuant to 

      Article V of these By-Laws shall be open to the public.

5.5  A quorum for the transaction of business at any meeting shall consist of a 

      majority of the Trustees.  A majority vote of those present is required to 

      constitute an act of the board.

5.6  When a quorum has been achieved, and the issues at hand have been

       discussed at previous meetings, then  proxies may be used to vote on said

               issue.

5.7 Expectations are that all Board members attend all meetings in person.  However, attendance by teleconference or videoconference is permitted when circumstances prevent attendance in person, and will be considered the same as attendance in person for achieving a quorum or voting on an issue.

5.8  All meetings shall be conducted pursuant to the current edition of Robert’s

      Rules of Order.

ARTICLE VI.      COMMITTEES

6.1  Committees may be appointed by the president for special, limited purposes, 

      and shall serve until completion of an assignment or until dissolution by the 

      president.

6.2  At the discretion of the president, the Board of Trustees may function as a 

      committee of the whole.

ARTICLE VII.      LIBRARY DIRECTOR

7.1  The Board of Trustees shall appoint and hire a library director, who shall be 

      the executive and administrative officer of the library, and shall act on behalf 

      of the board, subject to the board’s review and direction.

7.2  Subject to board review and approval, the director shall:

1. Select and employ staff members and specify their duties;

2. Provide for the training, supervision and evaluation of the staff;

3. Provide for the care and maintenance of library property;

4. Establish criteria for the use of library property by the public;

5. Maintain an adequate and proper selection of library materials;

6. Promote the library;

7. Work with the board’s treasurer in the preparation of a proposed budget;

8. Work and coordinate activities with the Friends of the Mancos Library;

9. Be responsible for the financial operation of the library pursuant to the budget approved by the Board;

10. Perform such other duties as may be assigned by the board.

ARTICLE VIII.      FINANCES

           8.1 Bank account(s) in the name of the Mancos Public Library shall be

maintained at an accredited and insured bank or banks.  All accounts shall require two signatures, one each of a designated board member and the Director, except that the transfer of funds from a money market or savings account to a checking account shall require one signature.  In the absence of the Director, the signatures of two (2) designated board members shall be required.  With the exception of staff salaries, all money to be released from any account shall require board approval.

           8.2 The board president or the president’s designated board member, with the 

board treasurer and the library director, shall administer all monetary matters associated with the library district.

           8.3 The library director or the president’s designee shall be responsible for 

paying bills, writing checks, calculating payroll, reconciling bank statements, and generating monthly, quarterly, and annual reports.

           8.4 An in-house fiscal review of all financial records shall be completed before 

December 30 of each year. As required by C.R.S. 24-90-109, the library must conduct an annual audit of financial statements. The board of trustees may order an independent audit at any time.

ARTICLE IX.   DISSOLUTION

9.1 Upon the dissolution of the library district, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to a state or local government for a public purpose.  Any such assets not so disposed of shall be disposed of by a Court of Competent Jurisdiction of Montezuma County exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized or operated exclusively for such purposes.

ARTICLE X.      AMENDMENTS

          10.1 These by-laws may be amended by a majority vote of members of the board present at a regular meeting or at a meeting called for that purpose, provided the proposed amendments have been presented at a previous meeting.

          10.2 The date of adoption of amendments to these by-laws shall be noted in the minutes of the meeting in which the amendments were voted upon.  Amendments shall be signed by the president and attested by the secretary.

The Mancos Public Library Board currently has an opening for a new Trustee. Prospective candidates must live in the service area of the library and be a registered voter of Colorado. Trustees are expected to attend one meeting per month as well as special meetings as they arise. Board terms last 3 years.

For more information on what it’s like to be a Board Member, feel free to reach out to the Director at director@mancoslibrary.org.

Click here for an application.